Website design for event planners, venues and caterers
Every enquiry starts with a date and a number of guests. Build the form around that and quote properly first time.
Typical for a event planners and venues website
From deposit to live, depending on size
We write the pages, you check them
Domain and hosting in your name
Weddings, introductions, corporate functions and graduations are planned months ahead by someone comparing venues and planners on capacity, price and whether previous events looked good. The entire decision can be made from your website if you put the right things on it.
We build event businesses a gallery organised by event type, packages with real starting prices, and an enquiry form that captures the date and the guest number so your first reply can be a proper quote instead of a question.
For a venue or planner, the enquiry that matters most is about a specific date, and the answer is either yes or no. Anything that slows that down loses the booking, because the client is asking three venues at once. Showing which dates are already taken, or at least how quickly you confirm availability and how long you will hold a date without a deposit, is worth more than any gallery of past events.
Every event business is really a network of suppliers, and clients are trying to work out who is responsible for what. Say plainly what you own and what you hire in: tents, chairs, sound, lighting, generator, catering, cake, transport, security. Say whether your quote includes delivery, setup, the crew on the day and clearing afterwards, because those are the lines that appear as a surprise on somebody else's invoice. For corporate and institutional clients, add that you can invoice properly and what your payment terms are. Organisations book venues and planners on paperwork and reliability far more than on photographs.
The mistake we see most often
Event enquiries are lost in the back-and-forth. Someone asks "how much for a wedding", you ask how many guests, they reply two days later, you ask the date, they have booked elsewhere. Capture everything in one form and reply once, completely.
What a event planners and venue website needs
- Packages with what is included and a from price
- Capacity, and for venues, layout options and parking
- A gallery organised by event type - wedding, introduction, corporate, graduation
- An enquiry form capturing date, guest number, budget and event type
- What you handle and what the client arranges - decor, catering, sound, seating
- Terms: deposit, balance, cancellation and postponement
Included as standard
Every site we build leaves our hands with all of this. None of it is an extra.
Written to be found
Page titles, headings and text built around what your customers actually type into Google.
Fast on slow connections
Compressed images, no page-builder bloat. Pages open in about two seconds instead of eating someone's data.
Yours to edit
A login, a training session and a recording. Change prices and photos yourself, whenever you like.
What it costs
A event planners and venues website usually lands in the Business package, from UGX 750,000. Half to start, half at launch.
Domain and hosting are separate and paid to the hosting company - roughly UGX 150,000 to 300,000 for the first year, registered in your name.
Questions from event planners and venues
Should we show a price for weddings?
Show a per-guest or per-package starting figure with the guest number it assumes. Ugandan families budget carefully for functions, and the planner who lets them do the maths gets the shortlist place.
Can clients check whether a date is free?
A live availability calendar for venues is possible but needs discipline to keep accurate. Most venues do better with a date enquiry form and a same-day reply, which also gives you the chance to sell an alternative date.
We do decor only, not full planning. Does that change things?
It makes your gallery even more important, because decor is bought entirely on sight. Organise it by style and colour, and label what each setup cost so a client can see what their budget buys.
Should we show which dates are already booked?
If you can keep it current, yes - it saves everybody time and it signals that you are busy, which is persuasive in itself. A simple list of unavailable dates for the next twelve months is enough; you do not need a live booking system. If keeping it updated is unrealistic, say instead that you confirm availability within a stated number of hours and give a WhatsApp number. Publish your holding terms too: how long you will hold a date provisionally, what deposit converts it to a confirmed booking, and your cancellation terms. Clients planning a wedding are managing many moving parts and will favour the supplier who makes their decisions easy to sequence.
How should we handle deposits and cancellations?
Put the terms on the site and in every quotation, because dates are your inventory and a cancelled date at short notice is a loss you cannot recover. A normal arrangement is a deposit to hold the date, a schedule for the balance, and a sliding scale of refunds - most of the deposit returned if cancelled far ahead, little or none close to the day. Say what happens if the client postpones rather than cancels, because that is far more common here; many businesses will transfer a deposit once to a new date within a set period. Write down who pays for supplier deposits already committed. Clients accept firm terms when they see them at the start. What they do not accept is finding out after they have cancelled.
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Read moreReady to talk about your event planners and venue website?
One WhatsApp message with what your business does is enough. We reply with what your site needs, what it costs and how long it takes.